Administrative Assistant / Office Manager Job at Orionplacement, Pittsburgh, PA

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  • Orionplacement
  • Pittsburgh, PA

Job Description

Pay: $52,000.00 - $60,000.00 per year

Job description:

Note: This position requires employees to be on-site five days a week at our clients Pittsburgh, PA office.

Note: The qualified candidate for this position must have prior accounts payable/receivable experience - Quickbooks is a huge plus. Legal experience is a huge plus.

About Our Client
Our client is a small business covering a variety of industries. They are seeking a highly organized and detail-oriented Office Manager/Administrative Assistant. This role may also expand to include paralegal/legal assistant duties.

Job Description

  • Process accounts payable/receivable

  • Maintain ledgers, reconcile accounts, resolve discrepancies, and generate financial reports

  • Coordinate payroll with service provider

  • Organize and file records and maintain office supplies

  • Manage building operations, including coordinating with vendors for maintenance and repairs

  • Address tenant concerns, handle rental invoicing/collection, and oversee property management

  • Answer phones, manage incoming/outgoing mail, and provide administrative support as requested

  • Draft and file legal documents such as pleadings, motions, and interrogatories

  • Conduct legal research as requested

  • Communicate with clients, witnesses, legal counsel, and court personnel

Qualifications

  • Self-motivated individual capable of working autonomously

  • Willing and eager to learn and take on projects

  • Strong interpersonal and communication skills, both written and verbal

  • Excellent organizational skills and attention to detail

  • Ability to prioritize tasks effectively, problem solve, and adapt to changing situations

  • Proven administrative experience

  • Familiarity with bookkeeping or related field (QuickBooks experience a plus, but not required)

Why This Is a Great Opportunity

  • Opportunity to wear multiple hats and gain experience across industries

  • Exposure to both administrative and legal support responsibilities

  • Growth potential for a motivated and adaptable individual

JPC-361

Job Tags

Work at office,

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